Bulk Plant Gift Orders

This page is the practical one. It covers what a bulk plant gifting order actually involves, what we need from you, what it costs, how long it takes and what can go wrong. If you are comparing suppliers, the details below are the ones worth comparing.

Use the form further down to send a brief. You will get pricing and options within one working day.

What counts as a bulk order

Slab pricing starts at 30 units of the same plant. Below 30 there is no minimum, you simply order at listed prices. Logo printing also starts at 30 units because of the print setup involved.

Most orders we handle sit between 50 and 500 units. Orders above 2000 units are entirely possible but need to be booked six to eight weeks ahead, since the plants have to be grown into the right size rather than picked from stock.

Slab structure

We quote rather than publish fixed prices because the same quantity can vary by a factor of five depending on plant, pot material, pot size and whether branding is involved. A quote takes us under a day and gives you a real number instead of a range.

What we need from you

To send a quote

• Quantity. An approximate number is fine at this stage.
• Budget per gift. A range works. This is the single most useful piece of information you can give us.
• Delivery date. The date it needs to be in hand, not the date you want it dispatched.
• Occasion. Onboarding, anniversary, Diwali, client gifting or event. This shapes what we suggest.
• Delivery type. One office address, or many individual addresses.

To start production

• A vector logo file, if branding is involved. AI, EPS, SVG or vector PDF.
• Your message card copy.
• The address list, as a spreadsheet with name, full address, PIN code and phone number.
• GST details and a purchase order number, if your procurement process needs one.

Mixing within one order

You can mix plants

Slab pricing applies on total order quantity, not per plant. Ordering 100 units split across four plant varieties gets the same slab as 100 units of one variety. Mixing usually looks better across a floor.

You can mix pot sizes and designs

Same principle. A tiered order with 20 premium gifts and 180 standard ones sits in the 200 unit slab overall. This is how most client gifting orders are structured.

What you cannot mix cheaply

Multiple logo colours or multiple print positions each need their own setup, so mixing those raises cost. One logo, one colour, one position across the whole order is both cheaper and better looking.

Delivery options

Single address delivery

One consignment to your office or warehouse. Cheapest per unit, fastest, and the easiest to track. Right for floor rollouts and anything being handed over in person.

Multi address delivery

Individual parcels to each recipient. Share a spreadsheet and we handle labelling, dispatch and tracking, returning one sheet with the status of every parcel. For lists above 200 we stagger dispatch by region so parcels land within roughly the same three day window.

Split delivery

A bulk consignment to head office plus individual parcels to remote employees, under one order and one invoice. Common and entirely straightforward.

Phased delivery

For very large orders, delivery spread across two or three weeks by region or by team. Useful when your internal distribution capacity is the constraint rather than ours.

Invoicing and procurement

GST invoice

Issued on every order with your company GST details. Share your GSTIN at the quote stage so it is on the invoice from the start rather than being amended later.

Proforma invoice

Available before dispatch if your procurement process requires one for release of payment. Ask at the quote stage and we will issue it alongside the quotation.

Purchase order references

We raise invoices against a PO number and cost centre code if you provide them. This saves your finance team reconciliation work later.

Payment terms

Standard terms are an advance against production for branded orders, since printed stock cannot be resold, and balance before dispatch. Established clients with repeat orders can be set up on credit terms after the first two orders.

What can go wrong, and what we do about it

Transit damage

Send photos within 48 hours of delivery and we ship replacements at no cost. This applies at every order size. Our packing keeps damage rates low, but plants and courier networks being what they are, some damage happens.

Failed deliveries

We hold the parcel and redeliver rather than returning it. Failed deliveries are flagged on your tracking sheet so you know which recipients need following up.

Artwork problems

If your logo will not print well at the size and on the material you have chosen, we tell you at the mockup stage rather than after production. Usually the fix is a stacked logo version or a slightly larger print area.

Timeline slippage

The two things that most often delay an order are late artwork approval and a late address list. Both sit on your side, and both are worth calendar reminders. Everything else we control.